MINUTES OF MEETING POLLARD ROAD
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Pollard Road Community Development District was held on Wednesday, July 24, 2024 at 9:40 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum were:

Lauren Schwenk	Vice Chair
Bobbie Henley	Assistant Secretary
Chuck Cavaretta	Assistant Secretary
Lindsey Roden	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, Kilinski Van Wyk
Patrick Collins via Zoom	District Counsel, Kilinski Van Wyk
Rey Malave via Zoom	District Engineer, Dewberry
Lisa Kelley via Zoom	District Engineer, Dewberry
Joey Duncan via Zoom	District Engineer, Dewberry

The following is a summary of the discussions and actions taken at the July 24, 2024 Pollard Road Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order. Four Supervisors were in attendance at the meeting constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present or joining via Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
A. Acceptance of Resignation of Jessica Kowalski
Ms. Burns asked for a motion to accept Ms. Kowalski’s resignation.

On MOTION by Ms. Schwenk, seconded by Ms. Henley, with all in favor, Accepting the Resignation of Jessica Kowalski, was approved.

B. Appointment to Fill Vacant Board Seat #4
Ms. Burns asked for a motion to fill the vacant seat. Ms. Henley appoint Lindsey Roden.

On MOTION by Ms. Henley, seconded by Mr. Cavaretta, with all in favor, Appointment to Fill Vacant Board Seat #4 with Lindsey Roden, was approved.

C. Administration of Oath to Newly Appointed Supervisors Meeting
Ms. Burns swore in Ms. Roden.

D. Consideration of Resolution 2024-04 Appointing an Assistant Secretary
Ms. Burns stated that this resolution will appoint Lindsey Roden as an Assistant Secretary.

On MOTION by Ms. Henley, seconded by Mr. Cavaretta, with all in favor, Resolution 2024-04 Appointing an Assistant Secretary, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the April 24, 2024
Board of Supervisors Meeting
Ms. Burns asked for any comments or corrections to the April 24, 2024 meeting minutes.
The Board had no changes.

On MOTION by Ms. Henley, seconded by Ms. Schwenk, with all in favor, the Minutes for the April 24, 2024 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Public Hearing
Ms. Burns stated this public hearing has been advertised in the paper.

On MOTION by Mr. Cavaretta, seconded by Ms. Henley, with all in favor, Opening the Public Hearing, was approved.

Ms. Burns stated there were no members of the public present.

On MOTION by Ms. Schwenk, seconded by Ms. Henley, with all in favor, Closing the Public Hearing, was approved.

A. Public Hearing on the Adoption of the Fiscal Year 2024/2025 Budget
Consideration of Resolution 2024-05 Adopting the District’s Fiscal Year 2024/2025 Budget and Appropriating Funds
Ms. Burns stated that the budget was included in the agenda package for Board review.
She noted that the budget will be primarily Developer funded in the upcoming year.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, Resolution 2024-05 Adopting the District’s Fiscal Year 2024/2025 Budget and Appropriating Funds, was approved.

Consideration of Fiscal Year 2024/2025 Developer Funding Agreement
Ms. Burns stated this was with GLK. GLK will fund the operations and maintenance of the District for the upcoming year. Ms. Burns asked for a motion to approve as amended.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, the Fiscal Year 2024/2025 Developer Funding Agreement, was approved as amended.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-06
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2024/2025
Ms. Burns stated the meeting will be held on the first Tuesday of the month at 9:30 a.m. at the same location.

On MOTION by Ms. Schwenk, seconded by Ms. Henley, with all in favor, Resolution 2024-06 Designation of a Regular Monthly Meeting Date, Time, and Location, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of the Adoption of Goals and
Objectives for the District

Ms. Burns stated there was a change in Florida statute that requires all Districts to adopt annual goals and objectives. She noted that staff reviewed and put together a template of goals that would satisfy the statutory requirement.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, the Adoption of Goals and Objectives for the District, was approved.

EIGHTH ORDER OF BUSINESS	Presentation of Fiscal Year 2023 Audit Report
Ms. Burns presented the Audit Report found on page 24. It was a clean audit. There were no instances of noncompliance and no findings. This is an independent audit.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, the Fiscal Year 2023 Audit Report, was approved.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk stated Polk County approved the use of a website for publication of legal notices. There is an issue that allows other local governments to join in. He has drafted a resolution to present at the next meeting that would allow for access to the website at zero cost. This is a county website.

Engineer
Mr. Malave did not have anything further to report.

District Manager’s Report
Approval of Check Register

On MOTION by Mr. Cavaretta, seconded by Ms. Henley, with all in favor, the Construction Funding Agreement, was approved.

Balance Sheet& Income Statement
Ms. Burns stated there was no action necessary.

TENTH ORDER OF BUSINESS	Other Business
There were being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There were being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked for a motion to adjourn.

On MOTION by Ms. Roden, seconded by Mr. Cavaretta, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman