MINUTES OF MEETING POLLARD ROAD
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Pollard Road Community Development District was held on Tuesday, April 1, 2025, at 9:30 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum were:

Lauren Schwenk via Zoom	Vice Chair
Jessica Spencer	Assistant Secretary
Bobbie Henley	Assistant Secretary
Lindsey Roden	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, Kilinski Van Wyk
Meredith Hammock	District Counsel, Kilinski Van Wyk
Rey Malave via Zoom	District Engineer, Dewberry
Chace Arrington via Zoom	District Engineer, Dewberry
Joey Duncan via Zoom	District Engineer, Dewberry

The following is a summary of the discussions and actions taken at the April 1, 2025 Pollard Road Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order. Three Supervisors were in attendance at the meeting constituting a quorum and one joined via Zoom.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present or joining via Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members Elected at the November 5, 2024, Landowners’ Meeting

Ms. Burns administered the oath of office to Jessica Spencer in Seat 3, Lindsey Roden in Seat 4, and Bobbie Henley in Seat 5.

Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election
Ms. Burns stated the results of the landowners’ election are in the agenda package for review. She asked for a motion to approve.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election, was approved.

Election of Officers
Consideration of Resolution 2025-02 Election of Officers
Ms. Burns stated previously Rennie Heath was Chair and Lauren Schwenk was Vice Chair.
She asked if the Board wanted to keep the officers the same. The Board made no changes.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, Resolution 2025-02 Election of Officers with Rennie Heath as Chairman and Lauren Schwenk as Vice Chairperson, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the July 24, 2024,
Board of Supervisors Meeting and November 5, 2024, Landowners’ Meeting
Ms. Burns asked for any comments or corrections to the July 24, 2024, Board of Supervisors’ meeting minutes. The Board had no changes.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, the Minutes for the July 24, 2024, Board of Supervisors’ Meeting and November 5, 2024 Landowners’ Meeting, were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-03
approving the Proposed Fiscal Year 2024/2025 Budget (suggested date: July 8, 2025) and Setting the Public Hearing on the Adoption of the Fiscal Year 2025/2026 Budget
Ms. Burns presented Resolution 2025-03 approving the proposed Fiscal Year 2024/2025 budget and setting the public hearing on the adoption of the Fiscal Year 2025/2026 budget. She stated these are primarily admin expenses with a contingency that would only be billed if incurred. She suggested the Board set the public hearing date for July 8, 2025.

On MOTION by Ms. Henley, seconded by Ms. Spencer, with all in favor, Resolution 2025-03 Approving the Proposed Fiscal Year 2024/2025 Budget and Setting the Public Hearing on the Adoption of the Fiscal Year 2025/2026 Budget on July 8, 2025, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-04
Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County
Ms. Burns stated this resolution will allow the Board to use the county’s website for posting the notices.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, Resolution 2025-04 Authorizing the Publication of Legal Advertisements and Public Notices on a Publicly Accessible Website in Polk County, was approved.

SEVENTH ORDER OF BUSINESS	Ratification of 2025 Data Sharing and Usage
Agreement	With	Polk	County	Property Appraiser
EIGHTH ORDER OF BUSINESS	Ratification of 2025 Contract Agreement with
Polk County Property Appraiser
Ms. Burns reviewed the agreements with the Polk County property appraiser.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, the 2025 Data Sharing and Usage Agreement and the 2025 Contract Agreement with the Polk County Property Appraiser, were ratified.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk reminded the Board of the ethics training that is due by the end of the year and of their goals and objectives. He asked for an update on Creek View.

started.

Engineer
Ratification of Work Authorization 2025-01 for District Engineering Services from Dewberry
Mr. Malave stated this is a yearly work order authorization that started when the fiscal year

On MOTION by Ms. Spencer, seconded by Ms. Henley, with all in favor, the Work Authorization 2025-01 for District Engineering Services from Dewberry, was ratified.

District Manager’s Report
Approval of Check Register
Ms. Burns presented the check register. She asked for any questions. Hearing no questions, she asked for a motion to approve.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, the Check Register, was approved.

Balance Sheet& Income Statement
Ms. Burns stated there was no action necessary.

TENTH ORDER OF BUSINESS	Other Business
There were being no comments, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There were being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked for a motion to adjourn.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman