MINUTES OF MEETING POLLARD ROAD
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Pollard Road Community Development District was held on Tuesday, March 3, 2026, at 10:49 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum were:
Lauren Schwenk by Zoom	Vice Chairperson
Jessica Spencer	Assistant Secretary
Bobbie Shockley	Assistant Secretary
Lindsey Roden	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Meredith Hammock	District Counsel, Kilinski Van Wyk Megan Birnholz-Couture by Zoom	District Counsel, Kilinski Van Wyk Chace Arrington by Zoom	District Engineer, Dewberry

The following is a summary of the discussions and actions taken at the March 3, 2026, Pollard Road Community Development District’s Regular Board of Supervisors meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order. Three Supervisors were present in person constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present or joining via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the July 8, 2025 Board
of Supervisors Meeting
Ms. Burns presented the minutes of the July 8, 2025 Board of Supervisors meeting minutes and asked for any comments, corrections, or changes. The Board had no changes to the minutes.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the Minutes of the July 8, 2025 Board of Supervisors Meeting were approved.

FOURTH ORDER OF BUSINESS	Presentation	of	Memo	Regarding
Amendments to District Rules of Procedure
A. Consideration of Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District
Ms. Burns suggested the public hearing on the adoption of the Amended and Restated Rules of Procedure for the District be held on June 2, 2026.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District on June 2, 2026, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2026-02 Spending Authorization Resolution
Ms. Burns reviewed Resolution 2026-02 authorizing spending for the District manager, the Chair or Vice Chair, and both the District Manager and Chair or Vice Chair.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, Resolution 2026-02 Spending Authorization Resolution, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2026-03 Approving the Proposed Fiscal Year 2026-2027 Budget and Setting the Public Hearing on the Adoption of the Fiscal Year 2026-2027 Budget (Suggested Date: June 2, 2026)
Ms. Burns stated Resolution 2026-03 is approving the proposed Fiscal Year 2027 budget and setting a public hearing on the adoption of that budget for June 2, 2026. She noted that this budget is developer funded and is primarily administrative expenses. There is a field contingency and playground lease that would only be billed if it was incurred.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Resolution 2026-03 Approving the Proposed Fiscal Year 2026-2027

Budget and Setting the Public Hearing on the Adoption of the Fiscal Year 2026-2027 Budget on June 2, 2026, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of 2026 Contract Agreement
with Polk County Property Appraiser
Ms. Burns stated this the annual renewal with the Polk Count Property Appraiser.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the 2026 Contract Agreement with Polk County Property Appraiser, was approved.

EIGHTH ORDER OF BUSINESS	Ratification of 2026 Data Sharing and Usage
Agreement with Polk County Property Appraiser
Ms. Burns asked for a motion to ratify the Data Sharing and Usage Agreement with the Polk County Property Appraiser.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the 2026 Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

NINTH ORDER OF BUSINESS	Ratification of Audit Engagement Letter for
Fiscal Year 2025 Audit
Ms. Burns asked for a motion to ratify the Audit Engagement Letter for the Fiscal Year 2025 audit. She noted the Board previously awarded a multi-year contract for that service. The agreement for 2025 has already been signed.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, the Audit Engagement Letter for Fiscal Year 2025 Audit, was ratified.

TENTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Ms. Hammock had nothing to report.

B. Engineer
Ratification of Work Authorization 2026-1 for FY 2026 District Engineering Services from Dewberry

Mr. Arrington stated the annual work authorization covers all District services, includes a billing rate schedule available on page 107, and estimates a budget of $10,000 plus additional direct costs.

On MOTION by Ms. Roden, seconded by Ms. Spencer, with all in favor, Work Authorization 2026-1 for FY 2026 District Engineering Services from Dewberry, was ratified.

C. District Manager’s Report
Approval of Check Register
Ms. Burns stated the check register is in the agenda package for review.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns presented the balance sheet and stated they were in the package for review. There was no action necessary.

ELEVENTH ORDER OF BUSINESS	Other Business
There were being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Supervisors Requests and Audience Comments
There were being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns asked for a motion to adjourn.

On MOTION by Ms. Spencer, seconded by Ms. Roden, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman